Daily report checklist for K-12 school projects
School work often happens on or next to an occupied campus, under public agency rules and a hard deadline set by the school calendar. The daily report has to show that separation, access and agency requirements were met every day, along with the usual progress record.
What makes these jobs different
- Students and staff may be on campus during work
- Work hours are set around the school day and events
- Public owners often require prevailing wage and certified payroll
- Some states use a state agency inspector of record (for example DSA in California)
- Summer and break windows set immovable deadlines
Who reads this report
| Reader | What they look for |
|---|---|
| District project manager | schedule against break windows, campus disruption and change requests |
| Inspector of record or agency inspector | what was inspected, what was covered, and corrections still open |
| Labor compliance staff | manpower by sub and classification to check certified payroll |
| Principal or site administrator | when noisy work, deliveries and access changes will hit the campus |
The checklist
Campus and access
- Separation fencing and barriers intact around work areas
- Haul routes and delivery times kept clear of student drop-off and dismissal
- Visitor and worker sign-in and badging per district rules
- Any work inside occupied buildings and how it was isolated
People
- Manpower and hours by sub and trade classification (supports certified payroll reconciliation)
- Workers who completed district-required screening or orientation
- Apprentice hours where the contract tracks them
Work and schedule
- Work completed by building and area
- Work planned for the next break window and readiness
- Noisy or disruptive work and when it was performed
Owner and inspections
- Inspector of record or agency inspector visits and findings
- District project manager or facilities requests
- Utility shutdowns coordinated with the school
Safety and environment
- Incidents and near misses, including any involving the public
- Hazardous materials abatement status on renovations
- Dust and odor control near occupied rooms
Records
- Photos of separation and protection at end of day
- Delays from campus events, access or agency inspection timing
Requirements vary by contract, owner and jurisdiction. Use this as a starting checklist.
Risks to document every day
- Delays from restricted work hours
- Agency inspection delays
- Unforeseen conditions in older buildings
- Prevailing wage classification questions
Or text it in
Bldg C east wing. 14 on site: 6 framing, 4 electrical, 4 drywall. Fencing checked at 6:45, deliveries done before 7:30 drop-off. IOR walked rated walls, OK to close rooms 12-14. Pics attached.
Superintendents and foremen text their day and Cascade Technology turns it into the daily report. Subcontractor access is free.
Frequently asked questions
What should a school construction daily report include beyond a standard report?
Campus separation and access, badging or screening records, work timed around the school day, inspector of record visits, and manpower by trade classification where prevailing wage applies.
Why log manpower by trade classification on public school jobs?
Public owners commonly require certified payroll. Daily manpower by sub and classification makes it easier to reconcile payroll and answer questions later.