Landscaping daily report template
Landscaping comes at the end of the job when everyone is pushing for occupancy, and living material does not wait. A landscaping daily report tracks what was installed, what was rejected, how irrigation tested and when maintenance and warranty periods started.
Who fills it out
Landscape foreman, reviewed by the landscape project manager and the general contractor's superintendent.
Every report covers
- Date, project, location and report author
- Weather (morning and afternoon) and its impact on work
- Manpower and hours by company and role
- Work completed by area or location
- Delays, issues and hours lost
- Deliveries and equipment on site
- Inspections and visitors
- Safety notes (safety meeting held, incidents, near misses)
- Photos with captions
- Foreman sign-off
Landscaping fields to add
| Field | Why it matters |
|---|---|
| Plant material installed by species and size | Counts by species, container or caliper size, and area. |
| Plant deliveries and rejections | What arrived, what was rejected and why, with photos. |
| Irrigation installed | Mainline, laterals and zones installed, and controller programming. |
| Irrigation tests | Mainline pressure tests and zone coverage checks with results. |
| Soil prep and amendments | Areas prepped, amendment type and depth. |
| Hardscape | Pavers, walls and site furnishings installed by area. |
| Maintenance and watering | Hand watering and maintenance done, and the date the maintenance period started. |
Inspections and tests to log
- Irrigation mainline pressure test
- Irrigation coverage check
- Plant material inspection by the landscape architect
- Backflow test by a certified tester
- Start of maintenance period walk
Weather
Heat, freeze and drought restrictions affect planting and watering. Record temperature extremes and watering performed.
Disputes this record helps settle
- Plant loss before the maintenance period started
- Irrigation damaged by other trades
- Late site handover compressing the planting window
- Substitutions for unavailable plant material
Sample entry
Sample entry (illustrative, not a real project)
SAMPLE ENTRY (illustrative). Crew of 6, 8 hours. Planted north courtyard: 24 shrubs and 6 trees per plan. Rejected 2 trees for broken leaders, photos attached, supplier replacing Monday. Irrigation zones 4 to 6 installed, mainline pressure test held per spec. Hand watered all new plantings. Paving sub's skid steer ran over zone 3 lateral, repaired, photo attached.
Or text it in
6 guys 8 hrs. North courtyard 24 shrubs 6 trees. Rejected 2 trees broken leaders, pics, replacing Mon. Zones 4-6 in, mainline test held. Watered all. Paving skid steer crushed zone 3 line, fixed, pic.
Superintendents and foremen text their day and Cascade Technology turns it into the daily report. Subcontractor access is free.
Print it
A blank one-page landscaping daily report with every field above. Free, no email needed. For the full PDF and Excel version, get the free daily report template.
Frequently asked questions
When should a landscape daily report note the start of maintenance?
On the day the maintenance or establishment period begins, with who agreed to it. Plant loss before that date is usually treated differently than loss after it.
Why record plant rejections?
Rejections explain shortfalls in counts and protect the schedule if replacements arrive late. Photos and the reason make the record clear.