Site utilities daily report template
Underground utilities are buried the same day they go in, so the daily report is often the only practical record of what is in the ground and how it tested. It should cover footage, structures, tests, locates, tie-ins and the conditions found in the trench.
Who fills it out
Pipe foreman or utility superintendent, reviewed by the general contractor's superintendent.
Every report covers
- Date, project, location and report author
- Weather (morning and afternoon) and its impact on work
- Manpower and hours by company and role
- Work completed by area or location
- Delays, issues and hours lost
- Deliveries and equipment on site
- Inspections and visitors
- Safety notes (safety meeting held, incidents, near misses)
- Photos with captions
- Foreman sign-off
Site Utilities fields to add
| Field | Why it matters |
|---|---|
| Pipe installed by system, size and material | Water, sanitary, storm, fire or dry utilities, with stations or locations. |
| Structures set | Manholes, catch basins, vaults and valves by ID. |
| Bedding and backfill | Material, lifts and compaction tests. |
| 811 locate tickets | Ticket numbers, expiration and any unmarked or mismarked utilities found. |
| Tests | Pressure tests on water and force mains, mandrel deflection and CCTV on gravity sewer, and water main disinfection and bacteriological sampling where required. |
| Tie-ins and shutdowns | Connections to existing systems, shutdown times and who was notified. |
| Traffic control | Setup, flaggers and any lane closures by permit. |
| Conflicts and unknown utilities | Location, photos, who was called and time lost. |
Inspections and tests to log
- Pipe bedding and backfill inspection
- Pressure testing of pressurized lines
- Mandrel deflection testing of flexible sewer pipe
- CCTV inspection of gravity lines
- Disinfection and bacteriological testing of water mains
- Utility owner or agency inspection of tie-ins
Weather
Rain, groundwater and trench conditions control utility work. Record dewatering, trench conditions and any work stopped.
Disputes this record helps settle
- Unknown or mismarked utilities and the time lost
- Failed tests and who damaged the line
- Pipe footage and structure counts for payment
- Delays waiting on agency inspectors or tie-in windows
Sample entry
Sample entry (illustrative, not a real project)
SAMPLE ENTRY (illustrative). Crew of 6, 10 hours. Installed 180 LF of 8 in PVC sanitary from MH-3 toward MH-4. MH-3 set and grouted. Bedding per spec, testing agency took 3 compaction tests on backfill, all passing. Unmarked 2 in conduit found at station 2+40, not on plans or locate marks, crew stopped 45 minutes, owner's rep notified, photos attached. 811 ticket valid through Friday.
Or text it in
6 guys 10 hrs. 180 ft 8in sewer MH-3 toward MH-4, MH-3 set. 3 compaction tests passed. Hit unmarked 2in conduit at 2+40, not on plans, stopped 45 min, told owner rep, pics. 811 ticket good thru Fri.
Superintendents and foremen text their day and Cascade Technology turns it into the daily report. Subcontractor access is free.
Print it
A blank one-page site utilities daily report with every field above. Free, no email needed. For the full PDF and Excel version, get the free daily report template.
Frequently asked questions
Should 811 ticket numbers go on the daily report?
Yes. Record the ticket number and expiration for the area worked, and note any utilities that were unmarked or mismarked. It is a key record if a line gets hit.
What test results matter most on a utilities daily report?
The ones the spec and utility owner require for acceptance, commonly pressure tests on pressurized lines, mandrel and CCTV on gravity sewer, and disinfection on water mains. Record the section, result and witness.