Daily report checklist for office tenant improvement projects
Office TI work happens inside an operating building, with neighbors above and below. The daily report should show building rules were followed and record the coordination with building management that keeps the job moving.
What makes these jobs different
- Building rules for noise, odors, deliveries and work hours
- Freight elevator and loading dock reservations
- Coordination with the building engineer for shutdowns and fire alarm work
- Above-ceiling inspections before grid closes
- Neighbor complaints can stop work
Who reads this report
| Reader | What they look for |
|---|---|
| Tenant's project manager | progress against move-in |
| Building engineer and property manager | shutdowns, freight use and complaints |
| Architect | inspections and field questions |
| Furniture and IT vendors | when rooms are ready for them |
The checklist
Building coordination
- Freight elevator and dock reservations used
- Building engineer requests and shutdowns
- Fire alarm or sprinkler work coordinated with building management
People
- Manpower and hours by sub
- After-hours crews
Work
- Work completed by area or room
- Noisy or odor-producing work and when it happened
Inspections
- Above-ceiling and cover inspections
- Final inspections and certificate of occupancy items
Protection and cleanup
- Corridor, elevator and lobby protection in place
- Dust and odor control at the suite entry
- Debris removal through approved routes and times
Records
- Neighbor or tenant complaints and response
- Delays from building access or approvals
- Photos of common area protection at end of shift
Requirements vary by contract, owner and jurisdiction. Use this as a starting checklist.
Risks to document every day
- Restricted hours
- Elevator availability
- Building approvals for shutdowns
- Late furniture or IT coordination
Or text it in
Suite 1400. 12 on site: 5 drywall, 4 electrical, 3 HVAC. Freight 7-9am for board delivery. Building engineer did FA bypass 10-12. Above ceiling inspection passed in conf rooms. Pics.
Superintendents and foremen text their day and Cascade Technology turns it into the daily report. Subcontractor access is free.
Frequently asked questions
What building coordination belongs in an office TI daily report?
Freight and dock reservations, building engineer shutdowns, fire alarm bypasses, after-hours work and any neighbor complaints, with times.
Why log above-ceiling inspections?
Ceiling grid and tile cannot close until above-ceiling work is inspected. Recording when it passed protects the schedule and the trades who finished first.