Daily report checklist for hotel projects
Hotel projects, new or renovation, are tracked room by room and often run while guests are in the building. The daily report should record progress by room and floor, protection of guest areas and the FF&E deliveries that drive turnover.
What makes these jobs different
- Room by room tracking with repetitive scopes
- Renovations often occur on occupied properties
- Brand standards and Property Improvement Plan (PIP) items on renovations
- FF&E deliveries and installation drive room turnover
- Noise and work hours limited around guests
Who reads this report
| Reader | What they look for |
|---|---|
| Owner or asset manager | rooms turned over and cost exposure |
| Hotel general manager | floors out of service and guest impact |
| Brand representative | PIP items and brand standards |
| FF&E purchasing agent | deliveries, damage and shortages |
The checklist
Progress
- Rooms and floors completed by trade
- Rooms turned over to the owner
Occupied property
- Floors out of service
- Guest area protection and signage
- Noise work and timing
People
- Manpower and hours by sub
FF&E and deliveries
- FF&E delivered, damaged or missing
- Storage and staging
Owner and brand
- Brand or owner walk findings
- PIP items completed
Records
- Photos by room
- Delays from FF&E or room release
Requirements vary by contract, owner and jurisdiction. Use this as a starting checklist.
Risks to document every day
- Late FF&E
- Rooms not released on schedule by hotel operations
- Brand changes
- Damage in finished rooms
Or text it in
Floor 6 rooms 601-618. Paint done 601-610, carpet started 601-604. 15 on site: 6 paint, 4 flooring, 5 FF&E. 3 headboards damaged on delivery, pics. Floor 7 released by hotel ops tomorrow.
Superintendents and foremen text their day and Cascade Technology turns it into the daily report. Subcontractor access is free.
Frequently asked questions
How should a hotel renovation daily report track work?
By room and floor for each trade, with rooms turned over noted daily. Add floors out of service and guest area protection when the hotel is operating.
Why record FF&E deliveries on the daily report?
FF&E often decides when a room can be turned over. Logging what arrived, what was damaged and what is missing keeps turnover dates realistic.