Daily report checklist for retail tenant improvement projects
Retail TI jobs are short, run under landlord rules and end on an opening date that rarely moves. The daily report should show compliance with landlord requirements and every day lost to access, approvals or late fixtures.
What makes these jobs different
- Landlord construction rules and the tenant work letter
- After-hours work in occupied centers
- Landlord inspections and approvals before key steps
- Fixture, signage and merchandise deliveries
- Fixed opening date
Who reads this report
| Reader | What they look for |
|---|---|
| Tenant's construction manager | progress against the opening date |
| Landlord or mall manager | rule compliance, hours and approvals |
| Brand or store operations team | fixture and signage readiness |
| Subcontractor PMs | after-hours crews and access |
The checklist
Landlord and access
- Work hours and any after-hours work performed
- Landlord rules followed: dust, noise, deliveries and dumpster use
- Landlord or mall manager visits and requests
People
- Manpower and hours by sub
- Crews working after hours
Work
- Work completed by area of the space
- Landlord work vs tenant work performed
Inspections and approvals
- Building department and landlord inspections
- Fire alarm and sprinkler tie-ins coordinated with the landlord
Deliveries
- Fixtures, signage and equipment delivered and condition
Records
- Days lost to access or landlord approvals
- Photos of storefront and barricade
Requirements vary by contract, owner and jurisdiction. Use this as a starting checklist.
Risks to document every day
- Landlord delays on approvals or base building work
- Restricted hours
- Late fixtures
- Changes from the tenant's brand team
Or text it in
Night shift 10pm-4am, 7 on site: 4 drywall, 3 electrical. Barricade intact, mall security signed us in. Landlord sprinkler tie-in scheduled Thu. Fixtures 2 of 5 crates arrived. Pics.
Superintendents and foremen text their day and Cascade Technology turns it into the daily report. Subcontractor access is free.
Frequently asked questions
Why document landlord requirements on a retail TI daily report?
Landlords enforce their rules and can stop work or charge fees. A daily record of hours, deliveries and approvals protects the tenant and the contractor.
How do daily reports help protect an opening date?
They show exactly which days were lost and why, whether to landlord approvals, base building work or late deliveries, so schedule conversations start from facts.